Job Description
Executive Administrative Assistant (Japanese Bilingual)
We are looking for a highly organized and detail-oriented Executive Administrative Assistant (Japanese Bilingual) to provide comprehensive administrative support to senior leadership. This role plays a critical part in ensuring smooth day-to-day operations, supporting executive priorities, and facilitating effective communication across a global organization.
Key Responsibilities
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Manage calendars, schedules, meetings, and travel arrangements for executives
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Coordinate logistics, technical setup, and execution of meetings and events
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Handle expense reporting and administrative documentation
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Collaborate with stakeholders across regions to align priorities and schedules
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Act as a key point of contact and trusted support for internal and external stakeholders
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Provide guidance or mentorship to junior team members when needed
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Proactively anticipate needs and ensure seamless operational support
Qualifications & Skills
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Fluent in Japanese and English (spoken and written)
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JLPT certification required (Language Premium)
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3–5 years of relevant experience in executive or administrative support
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Strong communication and interpersonal skills with a professional approach
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Proven ability to work independently and manage multiple priorities effectively
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High attention to detail and strong focus on stakeholder/client satisfaction
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Proficiency in:
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Microsoft Office (Word, Excel, PowerPoint)
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Microsoft Teams
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Calendar and schedule management tools
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Expense management tools (e.g., Concur)
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Experience in event coordination and logistics management
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Technically confident with the ability to learn new tools quickly (including AI tools)
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Adaptable, proactive, and able to thrive in a fast-paced environment
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Strong ownership mindset with ability to follow through on tasks
Preferred Experience
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Experience mentoring or guiding junior team members
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Exposure to global or regional operations and working with cross-country teams
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Comfortable working across time zones and in a multicultural environment
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Demonstrated ability to handle a high workload and prioritize effectively