R-59462 RSM Form
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Confidential
Date of RSM Req ID Req Title
14-May-2026 R-59462 Executive Administrative Assistant
Headcount (+ is the role Evergreen?) Banding Business Unit
1 06 Kyndryl Global Admin APAC & Japan
Core Job Requirements
General Overview:
(eg. Please give me a general overview of this role, what does a typical day look like and what are the core responsibilities? OR What is the specific business problem this person needs to solve in their first year? )
To support the increasing demand related to executive hiring and the need to backfill the same employee who's retiring on 02 May 2026
Role Background: (eg. Is this a new role, is it a replacement? Is this role for growth? etc.)
We are seeking a highly organized and detail‑oriented Executive Administrative Assistant fluent in Japanese and English to provide
comprehensive administrative support to Kyndryl executives. The ideal candidate will help ensure smooth operations, anticipate leadership needs, and facilitate clear and effective communication within the organization.
Key Skills/Background Required: (eg. What are the key skills and/or background a candidate needs to have in order to be successful?)
As a Japanese Bilingual Senior Associate in Enterprise Operations, you’ll be the backbone of our operational excellence — ensuring that our teams run smoothly, our clients feel supported, and our global standards are upheld. You’ll work with a diverse, high-performing team and be empowered to take ownership of your work from day one.
What You’ll Be Doing
1. Own the Operational Rhythm You’ll coordinate logistics and technical setups for team meetings, events, and equipment — ensuring everything runs like clockwork. You’ll work independently, prioritize tasks, and keep things moving with minimal direction from the GA Manager.
2. Collaborate Globally, Lead Locally You’ll proactively partner with Executive Administrative Assistants (EAAs) across regions, sharing knowledge and aligning on upcoming tasks. You’ll also act as a mentor to peers at Band 4 and 5, guiding them on office protocols and expectations.
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Preferred Skills/Background Required: (eg. What are the additional, non-essential skills and/or background a candidate needs to have in order to be successful?)
● Fluent in Japanese and English (spoken and written) ● Strong communication and professional attitude ● Proven ability to work independently and manage priorities ● High attention to client satisfaction ● Strong skills in:
○ Calendar management
○ Microsoft Word, Excel, PowerPoint
○ Microsoft Teams
○ Concur/Expense tools
○ Event coordination
○ AI tools (Copilot, etc)
● Technically confident and quick to learn new tools ● Open to change and able to adapt quickly ● Takes ownership and follows through on responsibilities
Preferred Skills and Experience
● Experience mentoring or guiding junior team members ● Familiarity with Kyndryl’s Global Administration processes or similar environments ● Comfortable working with global teams across time zones ● Actively seeks learning and development opportunities ● Recognized for handling a heavier workload than peers
Certifications/Qualifications: (eg. Is there any specific qualifications or certifications that a candidate is required to have?)
JLPT
3. Be a Trusted Advisor You’ll stay informed about Kyndryl’s evolving landscape and act as a go-to resource for your team and stakeholders. Your ability to
manage complexity, communicate clearly, and lead with accountability will make you indispensable.
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Location / Working Pattern
Where does this candidate need to be located? Makati Flex Office
Is this a client-facing role?
If so, does this person need to be on-site? Hybrid
What is the expected work pattern? To follow Japan timezone
Can the candidate be remote? Partially
Does this role include shift/on-call/overtime work? Yes as needed
Will we consider candidates that require VISA/RTW? No
Additional Sourcing Notes:
(eg. Is there anything additional they would like to share with us that will help us in identifying and attracting the best candidate for this role?)
3-5 years of relevant work experience
What is the interview process and interview formats? Virtual Interviews - for faster turnaround
Additional Comments:
(eg. Is there anything additional they would like to add, any questions they may have?
1st round (Panel Interview): Hiring Manager - (Senior Manager, Enterprise Ops Administration) + her Japanese Team Leads
2nd Interview: Senior Manager, Enterprise Ops Administration (Based in Hungary)
Final Interview: VP HR Services (Based in Canada) *The role will be providing support to Kyndryl Executives in Japan (6 to 7 pax). Usual executive roles are Country Leads or Head of Delivery Unit
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